Reminder on Paraform Ground Rules

It's been so exciting to see so many new faces on our platform recently! We're grateful for all of your energy and time as we build a better recruiting marketplace for all. As we scale up as a platform, we'd like to summarize some key ground rules to keep our communities safe and respectful.

Non-Solicitation of Existing Clients

When a recruiter partners with an employer through Paraform, they gain valuable insights into that company’s workforce, hiring needs, and internal operations. To maintain ethical recruiting practices, we require that recruiters do not solicit employees from any employer they are actively working with or have worked with in the past six months.

Here’s what this means in practice:

• If a recruiter is sourcing candidates for Employer A and Employer B, they cannot approach employees of Employer A and attempt to place them at Employer B.
• Even if a recruiter is sourcing candidates for Employer A on Paraform and Employer B off Paraform, they cannot approach employees of Employer A for placement at Employer B.
• Even if a recruiter is no longer actively working with Employer A, they must wait at least six months before attempting to recruit any of its employees.
• This rule applies across all employers a recruiter engages with on or off Paraform, preventing any conflict of interest between multiple active clients.

Consequences of Violating the Policy

Any breach of the Non-Solicitation Policy can lead to:

• Immediate suspension or termination of the recruiter’s Paraform account.
• Forfeiture of any unpaid payments.
• Loss of credibility and trust within the Paraform marketplace.

How Recruiters Can Stay Compliant

To ensure compliance with this policy, recruiters should:

• Focus on external talent rather than employees of their current or former clients.
• Be transparent with employers about their recruitment approach.
• Avoid conflicts of interest by keeping employer relationships separate.

As our platform continues to grow, we're committed to building a recruiting marketplace that works for everyone—candidates, clients, and recruiters. To maintain the quality and trust that makes Paraform successful, we want to outline clear expectations for recruiter behavior on our platform.

Communication Standards

Accurately Representing Your Role

When reaching out to candidates on Paraform, it's essential to represent yourself and your relationship with companies accurately. You are working through Paraform, which has direct agreements with hiring companies. This means you should avoid presenting yourself as an employee of the company you're recruiting for.

Here's what this means in practice:

• Don't say: "I am a [Company Name] recruiter"
• Do say: "I'm partnering with [Company Name]"

Being transparent about your role builds trust with candidates and maintains the integrity of our client relationships.

Honest Role Representation

Candidates trust you to provide accurate information about the opportunities you're presenting. Misrepresenting role details—whether it's compensation, seniority level, company stage, or job responsibilities—damages that trust and harms both the candidate experience and client relationships.

What to avoid:

• Inflating compensation ranges to attract candidates
• Misrepresenting company size, stage, or funding status
• Exaggerating role scope or seniority level
• Using vague or misleading job titles

Best practices:

• Verify all role details before reaching out to candidates
• If you're unsure about specific details, ask the client for clarification

Candidate Management

Quality Submissions

Every submission you make represents both you and Paraform to the client. Submitting unqualified or poorly vetted candidates erodes client trust and wastes everyone's time.

Before submitting a candidate, ensure:

• They meet all required qualifications listed in the role description
• You've completed all screening questions thoroughly
• The candidate understands the role, company, and compensation
• The candidate has confirmed genuine interest in the opportunity

Prohibited submission practices:

• Unauthorized submissions (submitting candidates without their consent)
• Fake candidate profiles
• Mass submissions without proper screening

Candidate Preparation and Support

Once you submit a candidate, your job isn't done. Successful placements require ongoing candidate management throughout the interview process.

Your responsibilities include:

• Preparing candidates with company background and role details
• Checking in with candidates between interview stages
• Supporting candidates through the offer and closing process

Candidate management issues will reflect on you as the recruiter and can result in reports and penalties.

Platform Integrity

Account and Platform Rules

To maintain fairness and trust in our marketplace, certain platform violations will result in immediate action.

When you work with clients through Paraform, you gain access to confidential information about their hiring needs, team structure, and feedback. This information should never be used outside the context of your work on the specific role.

For our overall ground rules and agreement, see our terms here.